Now that we have setup your new company website, among other advantages you will now have a professional email address to use for your company correspondence.

You should use these addresses and publicise these in all of your company’s correspondence.

We have already setup some email addresses for you.
These will include email address that are recommended for website owners and administrators under a set of guidelines called RFC’s .

(The RFC that defines these emails standards is initially RFC 2142).

The standard address we would have created are:-

  • abuse@yourdomainname.com
  • webmaster@yourdomainname.com
  • postmaster@yourdomainname.com
  • admin@yourdomainname.com
  • info@yourdomainname.com
  • support@yourdomainname.com
  • sales@yourdomainname.com
  • yourfirstname@yourdomainname.com
  • yourfirstname.yoursurname@yourdomain.com

In order to mange all these email addresses we have grouped them into mail accounts.

so account admin@youdomainname.com contains:-

  • abuse@yourdomainname.com
  • webmaster@yourdomainname.com
  • postmaster@yourdomainname.com

The account info@yourdomainname.com contains the email address

  • sales
  • support

(These are the generic email accounts that people may contact you on for matters related to the website or the domain.
We normally handle these administrative emails for you.
These may be the occasional domain verification emails and other Internet related matters such as security issues).

Personal business related emails.

Email addresses for users such as for a called Tom Jones for example, are setup as:-
tom@yourdomainame.com
and contain email address
tom.jones@yourdomainname.com
tom_jones@youdomainname.com
tjones@youdomainname.com

so an email sent to
tom@youdomainname.com
or
tom.jones@yourdomainname.com
or
tom_jones@youdomainname.com
or
tjones@yourdomainname.com

Will all arrive in the mailbox tom@yourdomanname.com

These mail boxes can be managed using the standard web base email client horde, (see the the using your web site document for information about using horde), a PC based email client such as Outlook, Thunderbird, or Apple mail.

Using Gmail as your email client.

An easier and cheaper option is to use Google Gmail.
Gmail is a free web based email client that allows you to easily handle upto five email boxes.

(More email boxes can be used with the Gmail for business package which can also incorporate google documents and other shared documents for running your business.
Email me if you require consultation about setting up and using these services – or search for GMail for business in any search engine to learn more about these paid services).

Using Gmail you can send and receive emails using your business domain name it even allows you to use templates in your emails that contain your company logo and preferred type faces to provide a consistent and professional look.

Professional business emails for your business

Search “using Gmail” to learn how to setup you Gmail for use with your own domain in your favourite search engine.

I can also provide consultation to setup Gmail for your business.

Charles London

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